Data Privacy Notice

APS Law & Notary Public (the “Office”) respects your right to privacy and commits to protect personal data in accordance with Republic Act No. 10173 (Data Privacy Act of 2012), its Implementing Rules and Regulations, and relevant issuances of the National Privacy Commission (NPC).

Effective Date: [insert date]

1) Personal Information Controller

For purposes of this website and related forms, the Office acts as the Personal Information Controller. 

2) Information We Collect

Depending on how you interact with the Office, we may collect:

  • Contact and scheduling details (e.g., name, mobile number, email address, preferred consultation mode, preferred schedule)

  • Optional message field (if provided, intended for scheduling notes only)

  • Booking data submitted through an embedded/linked scheduling tool (e.g., date/time selected, confirmation details)

  • Technical data (limited website logs such as device/browser information, IP address, and similar data necessary for security and performance)

  • We encourage website visitors not to submit confidential case facts or sensitive personal data through public forms. Substantive details and documents, if necessary, are requested through appropriate channels after an appointment is confirmed.

3) Purposes of Processing

We process personal data only for legitimate and specific purposes, including:

  • Scheduling and confirming consultations/appointments

  • Responding to inquiries and providing consultation logistics (location/online link, reminders)

  • Conflict-check and preliminary intake (when applicable and requested/required before engagement)

  • Record-keeping and security of communications and transactions

  • Compliance with legal obligations and applicable professional requirements

4) Lawful Bases for Processing

We process personal data on lawful grounds recognized under the Data Privacy Act and NPC issuances, such as consent, contract/pre-contractual measures (e.g., scheduling and consultation coordination), legal obligation, and/or legitimate interests (e.g., security, fraud prevention, service administration), as applicable to the specific processing activity.

Where legitimate interest is relied upon, the Office remains committed to transparency and your right to be informed.

5) Sharing and Disclosure

The Office may share personal data only when necessary and on a need-to-know basis with:

  • Service providers/processors (e.g., website hosting, email services, booking/calendar tools) for scheduling and communications

  • Authorized personnel of the Office handling appointments and administration

  • Government authorities or lawful recipients, when required by law, court order, or regulatory process

When third-party tools are used (e.g., an embedded booking calendar), your data may be processed under their systems subject to their privacy policies and safeguards.

6) Storage, Transfers, and Retention

  • Personal data may be stored in secure physical or electronic systems, including cloud-based tools used for scheduling and communications.

  • Where service providers store data outside the Philippines, the Office ensures appropriate safeguards consistent with applicable rules.

  • The Office retains personal data only for as long as necessary to fulfill the purposes stated above, or as required/permitted by law, regulation, or professional standards, then securely disposes of it.

7) Security Measures

The Office implements reasonable and appropriate organizational, physical, and technical security measures to protect personal data against accidental or unlawful destruction, alteration, disclosure, misuse, and other unlawful processing.

8) Your Rights as a Data Subject

You have rights recognized by the Data Privacy Act and NPC guidance, including the right to be informed, access, correction, erasure/blocking (subject to lawful limitations), data portability (when applicable), and the right to file a complaint with the NPC.

9) How to Contact Us (Privacy Requests)

To exercise your rights or raise privacy concerns, contact:

APS Law & Notary Public

Email: [email protected]

Mobile: 0968-856-0552

Address: Magnetic Land Services, San Pablo, City of Malolos, Bulacan

10) Updates to This Notice

The Office may update this Notice to reflect changes in processes, systems, or applicable guidance. The latest version will be posted on the website with an updated effective date.

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APS Law & Notary Public

Magnetic Land Services Office

San Pablo, City of Malolos, Bulacan

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